OneMine Platform Modernization

Project Plan — Oct 1, 2026 Kickoff

Pre-project discovery sprint, official grant-window schedule (P1–P18), and deferred FY28 non-Alpha work, in one view.

Updated: the corpus data-cleansing pass now runs on a fully offline, local AI pipeline (“coldAI”) — no document content is uploaded to any cloud service, protecting partner organizations' copyrighted material. Flagged inline below.

Pre-Project Discovery Sprint

Target: complete ASAP, before the Oct 1, 2026 kickoff — so M1 opens with real data instead of assumptions.

In progress
Metadata field audit — confirm whether existing admin-view facet fields are populated-but-unindexed vs. empty scaffolding
Krunal Patel / Joe Martin
Directly determines Ingestion Pipeline Rebuild's real scope
In progress
Stand up staging environment (clean-provisioned, not cloned from a potentially compromised instance)
Joe Martin / IT
Required before Marcus can validate anything against real data
New
Confirm offline/local-only (“coldAI”) architecture for the cleansing pipeline — no corpus data leaves SME premises or reaches third-party cloud services
Marcus Johnstone / Joe Martin
Protects partner organizations' copyrighted material — hard constraint, not a preference
In progress
Validate local, offline AI cleansing pipeline against real/realistic OneMine content and taxonomy
Marcus Johnstone
Determines how much of the $52,500 Data Foundation external line is actually still needed
Not started
Scope taxonomy/discovery approach given Marcus's prior State (Dept. of Ed) experience
Marcus Johnstone / Mike Mancini
Confirms Marcus can absorb this instead of an external hire
Not started
Get Solr contractor rate/scope confirmed (or comparable quote) — don't bank on $125/hr until checked
Mike Mancini
SME has little track record paying $125/hr for Solr-specialized work

Official Project Plan

Bi-weekly periods, Oct 1, 2026 through the Jun 2027 grant window, plus deferred FY28 non-Alpha work (D1–D4, approximate).

P1
P2
P3
M1
P4
P5
P6
P7
P8
P9
P10
P11
P12
P13
P14
P15
M2
P16
P17
M3
P18
M4 · FIN
D1
D2
D3
D4
10/1–10/14
10/15–10/28
10/29–11/11
11/12–11/25
11/26–12/9
12/10–12/23
12/24–1/6
1/7–1/20
1/21–2/3
2/4–2/17
2/18–3/3
3/4–3/17
3/18–3/31
4/1–4/14
4/15–4/28
4/29–5/12
5/13–5/26
5/27–6/9
FY28
FY28
FY28
FY28
Data Foundation
Metadata standards documentation + gap analysis (builds on Sept audit)
Krunal Patel
M1
Taxonomy development & discovery
Marcus Johnstone
Data cleansing — full corpus pass, offline/local AI (“coldAI”) — no corpus upload to cloudUPDATED
Marcus Johnstone
Stakeholder requirements gathering
Mike Mancini
M1
Ingestion Pipeline
Ingestion workflow design
Ingestion Contractor + Matthew Sales
Batch ingestion + validation build
Ingestion Contractor
Reprocessing capability build
Ingestion Contractor
Article ID migration (sequential → randomized, unique) + legacy redirect mapping
Joe Martin
Content prep & load per M2 standards
Krunal Patel
M2
Internal QA review of contractor's ingestion build (named owner per RAID R-11)
Mike Mancini / Matthew Sales
Solr / Search
Solr schema redesign
Solr Contractor
Reindexing
Solr Contractor
Multilingual synonym mapping & query expansion
Solr Contractor
Mining-term glossary build
Krunal Patel / Solr Contractor
Relevance tuning, boosting, weighting
Marcus Johnstone
Alpha Research Library (Data)
Alpha Research Library parent filter + secondary Alpha criteria
Matthew Sales
M3
Attribution / co-branding (“Content courtesy of Alpha Foundation”)
Matthew Sales
Health & Safety content-area surfacing
Matthew Sales
Possible open-access configuration for eligible materials
Krunal Patel / Tim Brown
Alpha-specific usage/download/partner-value reporting
Krunal Patel
M4
UX & Accessibility
Search interface & filtering UX
Matthew Sales
WCAG 2.1 AA compliance — components, ARIA, keyboard nav
Marcus Johnstone
Accessibility validation & audit
Marcus Johnstone
Testing & Launch
Functional QA & search tuning iterations
Marcus Johnstone / PM
User testing
Mike Mancini
Pre-launch stabilization
Joe Martin / Mike Mancini
Documentation, lessons learned & final sponsor communication
Mike Mancini / Tim Brown
FIN
Deferred (FY28 / Non-Alpha)
SSO implementation
Joe Martin
IP-based / institutional access model
Joe Martin
Unified entitlement model & role restructuring
Joe Martin
OneTunnel autologin (JS) integration
Joe Martin
General institutional reporting dashboards (beyond Alpha reporting)
Joe Martin / Matthew Sales
Admin interface improvements + data correction tools
Matthew Sales
Data Foundation
Ingestion Pipeline
Solr / Search
Alpha Research Library (Data)
UX & Accessibility
Testing & Launch
Deferred (FY28 / Non-Alpha)
Milestone period
UPDATEDChanged this session